Skip to main content

Peppol Onboarding Instructions

If you are a Peppol user, follow these instructions to complete the onboarding process for e-invoicing via the Peppol network. The onboarding process ensures your company meets all compliance requirements for seamless electronic invoicing within the Peppol network.

Onboarding

Step 1: Confirm Use of Peppol Network for Invoice Transactions​

  • Field: Radio Button (Yes/No)
  • Instructions:
    • Select "Yes" if you plan to use the Peppol network for your invoicing needs. This will trigger additional fields for you to enter your Company Identifier and upload supporting documents.
    • Select "No" if Peppol is not part of your invoicing process, and this onboarding process will end.

Step 2: Enter Your Company Identifier Details​

  • Field: Dropdown + Text Input + File Upload
  • Instructions: Depending on your company's location, choose one of the following options and upload the necessary documentation:

  1. Malaysian Companies:

    • Enter your 12-digit SSM Number.
    • Upload your Company Identifier PDF for verification.

  2. Sabah or Sarawak Companies:

    • Provide your 5-digit Company Identifier Number.
    • Upload the relevant Company Identifier PDF for validation.

  3. Foreign Companies:

    • Upload all relevant Company Identifier PDFs as proof of legitimacy.
    • Provide your foreign company identifier as necessary.

Step 3: Submit Your Company Information​

Enter the following additional details about your company:

  1. Company Website

    • Field: Text Input
    • Instructions: Provide your company’s website URL.

  2. Company Contact Number

    • Field: Text Input
    • Instructions: Enter the official contact number of your company.
    • Example: "+60 3-1234 5678"

  3. Taxpayer Identification Number (TIN)

    • Field: Text Input
    • Instructions: Enter your company’s TIN, if applicable.
    • Example: "123456789"

  4. Business Registration Number (BRN)

    • Field: Text Input
    • Instructions: Provide your BRN.
    • Example: "123456789"

  5. SST Registration Number

    • Field: Text Input
    • Instructions: If applicable, provide your SST registration number.
    • Example: "12345678"

  6. Tourism Tax Registration Number

    • Field: Text Input
    • Instructions: If required, enter your Tourism Tax registration number.

Step 4: Upload Digital Signature Documents​

  1. Digital Signature Certificate

    • Field: File Upload
    • Instructions: Upload the digital signature file (format: .pfx, .cer, etc.).

  2. Digital Signature PIN

    • Field: Text Input
    • Instructions: Provide the PIN linked to your digital signature file.

Step 5: Provide Branch Details​

Enter your company’s and branch’s information:

  1. Company Name

    • Field: Text Input
    • Instructions: Enter your company’s official name.
    • Example: "XYZ Corporation"

  2. Branch Name

    • Field: Text Input
    • Instructions: Specify the branch for onboarding, if relevant.
    • Example: "Main Branch"

  3. Branch Address

    • Field: Text Area
    • Instructions: Provide the address of your branch.
    • Example: "123 Main Street, Kuala Lumpur, Malaysia"

  4. Country

    • Field: Dropdown
    • Instructions: Select your company’s country from the list. The default is "Malaysia".

Important Notes for Peppol Users​

  • Malaysian Companies:
    Provide your 12-digit SSM Number and upload the Company Identifier PDF to verify your business.

  • Sabah or Sarawak Companies:
    Businesses in Sabah or Sarawak must enter a 5-digit Company Identifier Number and submit the appropriate PDF for validation.

  • Foreign Businesses:
    Upload all necessary Company Identifier PDFs to verify your business credentials.

  • Digital Signature:
    Ensure you upload the correct digital signature file and enter the associated PIN for verification purposes.

Once you’ve filled out all required fields, click the Onboard button to complete the Peppol onboarding process. Ensure all information is accurate to avoid delays.