# Purchase documents

Review the invoices and credit notes your workspace receives. Use the three status columns to see what happened and whether you need to act.

## Open Purchase documents

Open **Documents**, then choose **Purchases**. The **Purchases Documents** list shows documents for the country and environment selected in the sidebar. The number beside the title is the total number of matching documents.

The default tab is **Default Purchase View**. Each row is a received invoice or credit note. You can also add a purchase document with **Upload new document(s)** or **Create new document** when it does not arrive from another system.

![The Purchases Documents page with buttons to upload or create a document, the Default Purchase View, filters and the document table headings.](https://docs.complyance.io/_app/immutable/assets/list-controls.BmpAqbcv.webp)

Purchases Documents shows received invoices and credit notes for the selected country and environment.

## Read the list

The default view includes these columns:

| Column | What it tells you |
| - | - |
| **Document Number** | The number assigned to the invoice or credit note. Choose it to open the document. |
| **Document** | Whether the document itself is ready, still being checked or needs attention. |
| **Delivery** | Whether delivery has started and whether it completed. |
| **Business** | A business response or outcome, when the selected country provides one. |
| **Document Type** | The base type, such as an invoice or credit note. |
| **Company / Branch** | The company and branch associated with the purchase document. |
| **Invoice Total Amount** | The total including tax. |
| **Issue Date** | The date on the document. |
| **Document Currency** | The currency used for its amounts. |
| **Actions** | Open the available PDF or XML for one document. |

A dash means the document has no value to show in that column. For example, **Business** shows a dash when no business response is available.

## Understand the statuses

Read **Document**, **Delivery** and **Business** from left to right. They describe separate parts of the document’s progress. A received document usually shows **Compliant**. In the United Arab Emirates, one that failed its checks shows **Non-Compliant** with delivery **Rejected**. **Business** shows a dash unless the country records a business outcome; Malaysia can show **Buyer Rejected** or **Seller Cancelled**.

[Document statuses](https://docs.complyance.io/one-platform/invoice-portal/documents/statuses/) lists every value, by country, with what to do.

The Invoice Portal has no action to accept, reject or reply to a purchase document. If one has wrong details, ask the supplier for a credit note or a corrected document. See [Correct, cancel or reject a document](https://docs.complyance.io/one-platform/invoice-portal/documents/corrections/).

## Open or download a purchase document

- Choose the document number, or choose another non-status cell in its row, to open the document.
- A document marked **Needs Correction** opens in the correction form. Follow [Create and fix documents](https://docs.complyance.io/one-platform/invoice-portal/documents/create-and-fix/) to resolve its issues.
- Use **View PDF** or **View XML** in the **Actions** column when the action is available.
- Select one or more rows to make the **Actions** menu available for export, download or email actions. See [Download, export and email](https://docs.complyance.io/one-platform/invoice-portal/documents/actions/).

To narrow the list or save a different set of columns, see [Search, filters and views](https://docs.complyance.io/one-platform/invoice-portal/documents/search-and-filters/).

Source: https://docs.complyance.io/one-platform/invoice-portal/documents/purchases/